Expense Reimbursement
 

If you have expenses to be reimbursed, please complete the form at this link

Reimbursement form

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Form instructions

Under "Type", choose "Artist Expense Reimbursement" from the drop down menu.

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Under "Send to  - Select the person who approves your expenses", choose "Rhonda Sable".

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You must have a physical receipt for EVERY line item on your form, with the exception of gas reimbursement.  If you have lost the receipt you may handwrite a receipt which MUST include: the date of the expense, the exact amount, who it was paid to, exactly what it was for, and your signature. Moisture Festival cannot reimburse expenses for which there is no receipt. If you worry you might lose your receipts before submitting the reimbursement form, take a photo of the receipt as soon as you receive it.

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Gas Reimbursement:  

As a 501(c)(3), we are able to reimburse 14 cents per mile, as per the IRS standard for charities. Please create a handwritten receipt as follows.

1. List your total mileage to and from the festival. 

2. Multiply the total number of miles times 14 cents and list that amount.

3. Sign the receipt with your name and date of submission.

 

Moisture Festival will only reimburse expenses approved in advance, such as:

• airfare

• baggage fees

• gas for those driving from out of town

• ferry if used for transport to/from the theater

• parking on Capitol Hill

• If you aren’t sure if an item qualifies for reimbursement, please ask Rhonda.  

 

Moisture Festival will NOT REIMBURSE for:

• Lodging expenses en route to Seattle and back

• Meals expenses en route to Seattle and back

• Incidentals not listed under reimbursable expenses

• Any expense incurred in your home city

• Ground transportation in Seattle, unless previously approved

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We would prefer one expense report with all your accumulated expenses for the festival.

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FINAL EXPENSE REPORTS MUST BE POSTMARKED OR TIMESTAMPED BY APRIL 30th, 2024.